Official website
The complete, verified source of event name, date, time, venue, purpose and status (Upcoming, Live or Completed).
Events listingMedia, Publications & Communications Event Guidelines
Media, Publications & Communications must be involved from the planning stage of every official Lengau People's Society event, not only on the day of the event.
Three functions, one standard
Media, Publications & Communications works with event organisers so information is accurate, branding is approved, coverage is professional, and post-event reporting is complete.
Social media
Creates awareness, interest, engagement, attendance, participation and follow-up. It never replaces the website as the source of truth.
Media team
Sets communication standards, coordinates coverage, and turns completed events into an approved archive of highlights.
Official website event information
Every official event page should carry the fields below when they have been supplied. Do not invent speakers, prices, statistics or programme times.
- Event name
- Event theme
- Event description
- Date, day and time
- Venue and full physical address
- Province
- Event purpose
- Target audience
- Organising department
- Contact person and number
- Registration information where applicable
- Speakers, guests and VIPs when approved
- Programme when approved
- Event poster
- Directions / location
- Official website and social-media links
- Frequently asked questions where appropriate
Status is automatic from the event date: UPCOMING, LIVE, then COMPLETED. After the date, the page becomes Event Highlights — not a fresh invitation. Join us / Register now language is removed unless registration is still relevant.
Working example: Rustenburg Wealth & Legacy Day 2026.
Event organiser media brief
Every organiser completes this checklist and sends it to Media, Publications & Communications before promotional work starts. Ticks stay on this device only.
Media Team checklist
Interview checklist
Possible interviewees
Before recording
- Confirm the person’s name
- Confirm position / role
- Obtain appropriate permission
- Explain intended use of content
- Record clear audio
- Ask concise questions
- Avoid misleading or inaccurate questions
Suggested questions
- “What does Lengau People's Society mean to you?”
- “What opportunity have you discovered through Lengau?”
- “Why did you become involved with Lengau?”
- “What would you like to see Lengau achieve in your community?”
Media enquiries: 060 709 4406
Mandatory Editorial Quality
Section 9 — Content Quality Control
Every caption, video snippet, soundbite, press release and website update must pass the "VERIFY BEFORE PUBLISHING" checklist.
⚠️ Do not publish unverified information simply because it is urgent.
VERIFY BEFORE PUBLISHING CHECKLIST
Core Principle: VERIFY → APPROVE → PUBLISH
Governance & Code of Ethics
Section 10 — Media Authority & Professional Conduct
All media personnel, photographers, videographers, interviewers and official contributors operating at Lengau People's Society events must strictly adhere to this code of conduct.
1
Only authorised persons may make official statements to the media on behalf of Lengau People's Society.
2
Media personnel must maintain highest standards of professionalism at all times.
3
Respect participants' privacy, cultural sensibilities and personal dignity.
4
Do not disrupt official proceedings, prayer, or formal ceremonies.
5
Exclusively use official, approved Lengau People's Society branding and logo assets.
6
Do not publish confidential, sensitive or financial information without prior executive authorisation.
7
Refer all external press and broadcasting enquiries to authorised spokespersons immediately.
8
Strictly adhere to venue and event health, safety and operational protocols.
9
Vigorously protect the institutional reputation, credibility and integrity of Lengau People's Society.
Official Spokesperson Protocol:
External journalists, broadcasters and radio stations must be directed exclusively to the appointed executive spokespersons.
Media Enquiries: 060 709 4406
Post-Event Milestones
Section 11 — After-Event Milestones & Checklists
An event is not concluded when the stage closes. The media lifecycle requires systematic wrap-up across three strict deadlines.
Documentation Blueprint
Section 12 — Reusable Event Media Report Template
Standard formal audit and impact document compiled by the Media Lead following every major gathering.
LENGAU PEOPLE'S SOCIETY
OFFICIAL EVENT MEDIA & COMMUNICATIONS REPORT
STANDARD MASTER TEMPLATE
1. Event Name
Official registered title of the gathering
[ Enter verified record ]
2. Date & Day
Exact date and day of execution
[ Enter verified record ]
3. Venue & Address
Full location, physical address and province
[ Enter verified record ]
4. Organising Department
Department responsible for event setup
[ Enter verified record ]
5. Media Lead
Designated media coordinator & team lead
[ Enter verified record ]
6. Event Purpose
Strategic objective and community goals
[ Enter verified record ]
7. Attendance Total
Verified number of attendees and participants
[ Enter verified record ]
8. Key Activities
Major segments, proceedings and milestones
[ Enter verified record ]
9. Key Messages
Core takeaways and institutional addresses
[ Enter verified record ]
10. Speakers & Guests
Invited leaders, officials and contributors
[ Enter verified record ]
11. Community Participation
Audience engagement, feedback and interactions
[ Enter verified record ]
12. Media & Press Coverage
Broadcasting, radio, print and digital pickup
[ Enter verified record ]
13. Social Media Performance
Impressions, reach, shares, comments and live views
[ Enter verified record ]
14. Website Traffic & Engagements
Pageviews, RSVP conversions and highlight clicks
[ Enter verified record ]
15. Photography Summary
Total approved shots archived and galleries published
[ Enter verified record ]
16. Video Assets & Coverage
Footage logs, recap edits and raw reels secured
[ Enter verified record ]
17. Recorded Interviews
Members, leadership and beneficiary soundbites captured
[ Enter verified record ]
18. Testimonials Documented
Authentic real stories documented for legacy
[ Enter verified record ]
19. Challenges Encountered
Technical, logistical or communication bottlenecks
[ Enter verified record ]
20. Lessons Learned
Practical improvements for subsequent events
[ Enter verified record ]
21. Recommendations
Strategic advice for future organisers
[ Enter verified record ]
22. Archive References
Folder IDs, master drive links and permanent records
[ Enter verified record ]
Authorisation: Approved by Head of Media & Communications • Lengau People's Society
Classification: Permanent Institutional Record
Operational Chain
Section 13 — Media Involvement Flow
Every official event follows this rigorous 16-step operational chain to ensure no event takes place without an approved communication strategy and verified digital trail.
📋 STEP 01
EVENT ORGANISER
Initiates project
🗓️ STEP 02
PLAN
Establishes programme & venue
📤 STEP 03
SUBMIT BRIEF
Hands brief to Media Team
🏢 STEP 04
MEDIA DEPT
Reviews brief & scope
🔍 STEP 05
REVIEW
Aligns objectives & assets
📑 STEP 06
COMMS PLAN
Outlines strategy & timetable
🎨 STEP 07
CONTENT CREATION
Produces posters, copy & assets
✅ STEP 08
APPROVAL
Executive branding sign-off
📢 STEP 09
PROMOTION
Web listing & social countdown
📍 STEP 10
EVENT DAY
Live coordination on-site
🎥 STEP 11
CAPTURE
Photos, videos, audio & clips
🛡️ STEP 12
VERIFY
Quality control & fact checking
🌐 STEP 13
PUBLISH
Approved highlights & releases
📊 STEP 14
POST-EVENT REPORT
Structured media audit
🗄️ STEP 15
ARCHIVE
Permanent digital repository
🔄 STEP 16
FOLLOW-UP
Measure impact & legacy
Institutional Directives
Section 14 — The Three Golden Rules
01
Media Must Be Involved Early
"Do not involve Media only when the event is about to start."
02
No Information Without Verification
"Accuracy comes before speed."
03
Every Event Must Have A Media Trail
"BEFORE → DURING → AFTER"
INTERNAL SYSTEM
Section 15 — Event Media Dashboard
Live interactive tracking console for event organizers and media coordinators. Toggle statuses and save milestone progress locally.
NOT STARTED IN PROGRESS READY COMPLETED
Active Workspace
Rustenburg Wealth & Legacy Day 2026 & Future Events
Auto-saves locally • Authorized media staff
1
Event Planning & Alignment
Organiser & Media Lead
2
Media Brief Received & Verified
Media Dept
3
Official Website Event Page Live
Digital Communications
4
Official Approved Poster & Artwork
Design & Branding
5
Social Media Campaign & Countdown
Social Media Team
6
Photography Crew & Shot List Ready
Media Production
7
Videography & Equipment Testing
Media Production
8
Interview Guide & Spokespersons
Communications Lead
9
Live Coverage & Stream Connectivity
Technical Team
10
Press Release / Media Advisory
Public Relations
11
Event Media Report Drafted
Media Lead
12
Permanent Digital Master Archive
Digital Repository
Status controls and internal approval notes remain restricted to authorized Lengau administrators.
Go to Admin Events Center → Section 16 — Institutional Philosophy
PEOPLE • PROSPERITY • PURPOSE
ACROSS GENERATIONS • KE MOHLODI
Principle 1
"The website tells the complete story."
The official website remains the single authoritative, verified repository of date, venue, purpose, outcomes and permanent digital records.
Principle 2
"Social media creates attention and engagement."
Social platforms spark curiosity, drive attendance, deliver real-time visual excitement and bring community members together.
Principle 3
"Media provides standards and discipline."
Media, Publications & Communications enforces the editorial standards, review protocols, brand integrity and post-event reporting.
Principle 4
"Organisers provide the foundation."
Event organisers provide the verified details, programme, physical access and coordination required for media teams to succeed.
Official Event Media & Communications Framework • Lengau People's Society • Reusable Across All SADC Branches
Social media content system
AWARENESS → INTEREST → ENGAGEMENT → ATTENDANCE → PARTICIPATION → FOLLOW-UP
Do not flood social media with repetitive posts. Select meaningful moments. Capture → Verify → Approve → Publish.
Before the event
Announcement, official poster, countdown, speaker introductions when approved, leadership invitation, short invitation videos, purpose, topics, venue, date/time reminders, behind-the-scenes preparation.
Suggested countdown: 7 days · 5 days · 3 days · 2 days · Tomorrow
During the event
Arrival, registration, venue, opening, leadership, speakers, presentations, audience participation, business opportunities, member testimonials, networking, special activities, luxury car handover where it happens, closing.
After the event
Highlights, photo gallery, highlight video, leadership message, member testimonials, business opportunity highlights, luxury car handover, community moments, key outcomes, thank-you message — only with approved material.