Legal & Compliance
Conflict of Interest
Relevant decision-makers must disclose interests that could reasonably affect impartiality. Where appropriate, they must recuse themselves or other safeguards must be applied. Applicable law and formally adopted governing documents take precedence.
Who should declare
Subject to governing documents and applicable law, this expectation applies to directors, executives, office bearers, HODs, managers, employees, volunteers, representatives, committee members, project leaders, procurement decision-makers, persons handling organisational funds, authorised representatives, and relevant contractors or partners where applicable.
What to declare
Relevant interests may include:
- Personal interests
- Family interests
- Business interests
- Financial interests
- Supplier relationships
- Beneficial interests
- Other interests that could reasonably affect impartiality
Internal register process
Declarations should be made in writing through Lengau's internal administrative channel and held as an internal register. The register is not published on this website because it may contain personal information. POPIA and confidentiality obligations apply.
DECLARE → RECORD → ASSESS → RECUSE / CONTROL → DOCUMENT DECISION
- Declare: disclose the interest before participating in a related decision.
- Record: enter the declaration on the internal register.
- Assess: determine whether the interest is material to the decision.
- Recuse / control: step aside, or apply independent review or other safeguards.
- Document the decision: keep a record of how the conflict was handled.
Organisational authority must not be used to steer procurement, employment, funding, distribution, partnerships or contracts toward an undisclosed personal interest. Concerns may be raised through Complaints or Whistleblowing. Contact +27 60 709 4406.
This page is an organisational information instrument. It does not, by itself, create legal rights or obligations unless formally adopted.